PAINTING PROGRAM

Overview

Since 1987, The Beverly Oaks Homeowners' Association has assisted owners with exterior painting and siding repairs to their homes.

Owners own and are responsible for maintaining their exterior walls in accordance with the communities architectural standards as contained is their deed covenants and restrictions.

The Association is contractually obligated to perform periodic painting and exterior siding repairs every eight years according to the maintenance obligations established in the same document (see Article X: Exterior Maintenance). In short, the Association paints and repairs your home every eight years and then you are responsible to keep the home in reasonable repair between cycles including the repair of any damaging conditions.

Currently, 11-15 homes are painted each year and this service is included in the cost of the regular monthly assessments* The work is performed to the rotation schedule filed with the Dallas County and that also appears at the bottom of this page.

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Services Description

A detailed description of the paint project service is available here:


2009 Initiative: Color Change

The owners voted in 2009 to implement a new color scheme - 72% of the owners participated in the vote. The color scheme was changed in 1989 and again in 2009. The color change is being phased-in between 2009 - 2016 (see schedule at the bottom of this page). See voting results here:


Compare new and old colors comparisons are here:


When repainting, owners are required to use the color scheme that is currently in place on their home and not convert to an updated color. The paint specifications for the old and new paints can be downloaded here. Touch-up paint is available on request.


2010 Initiative: Change from a 5 year cycle to an 8 year cycle

The owners voted in 2010 (68%:32%) to extend the paint cycle from five years to eight years. At the time, 50 homes were behind in the paint cycle and the community had diverted the paint reserves to cover increasing expenses in other areas rather than raise the assessment rates. The eight years was necessary to get the program back on track.


2010 Initiative: Expansion of Services

The owners voted in 2010 (97%:3%) to extend the siding repair service to include the rear of the homes starting in 2011. Previously repairs were limited to the front of the buildings. Any mid-cycle repairs such as painting garage doors are done on a fee basis to the owner with the exception of warranty repairs.


2012 Initiative: Adding an Oil Primer

The owners voted in 2012 (80%:20%) to add have an oil based primary applied on any section of side that is sun damaged and bleeding wax from the interior of the fiberboard to the surface. This burning of the fiberboard is casing premature staining, fading and deterioration of the siding. This affect can be seen in both old and new paint schemes and fading and streaking. The effect is most noticeable on the FoxBlack accent color.


2012-13 Initiative: Making the Paint Schedule Mandatory

The owners voted in 2012 (98%:2%) to amend the C&R document to include the paint schedule. Management of the paint rotation had been erratic (see schedule) with homes were painted out of sequence in 1993, 1994, and 1999-2008. This resulted in some homes being painted more often than others. From 1987 - 2007 the painting was not equally provided to all owners:

Homes		Times Painted
Group 1		1
Group 2		2
Group 3		3
Group 4		3
Group 5		4
Group 6		4
Group 7		4
Group 8		1

To avoid a reoccurrence, the owners voted to publish the schedule and rotation order in the Covenant and Restrictions document and file this amendment with Dallas County. This will provide a legally binding rotation order for the future. The amended C&R document was filed on February 5, 2013. Every owner has a legal and enforceable right to be receive paint services according to the published rotation. The board does not have the option to skip years or change the rotation order.

2013 Policy: $660 Cap on Siding Repairs Enacted

On June 10, 2013, the Board approved a policy to formally cap siding and trim repairs at $660 starting in 2013 and using a similar cap in future years. This replaces the informal and arbitrary practice of caping at 100 feet per home establish in the 90s.

$660 equates to 165 feet of siding.

A cost escalation will be allowed from year to year based on the escalation of the painting costs. For example, if the average cost to paint a home increases or decreases by 5% in 2014, the siding cap would also be raised or lowered by 5%. In 2011 and 2012, the first two years of the front and rear repair program, the average cost of siding repairs were $600 and $690.

Why is a Cap needed? Most owners have maintained their homes over the years and need only $150 - $400 in wood repairs. A few homeowners have allowed their homes to deteriorate and in some cases have needed repairs in excess of $1,000 - $2,000. Few homes feel in the middle.

2013 Initiative: Supplemental declaration was filed in Dallas County

As required by the amended C&R document, a supplemental declaration was filed in Dallas County on June 22, 2013 which established design requirements for the community including the specifications for paint, house numbers, exterior light fixtures, and window coverings.

2014 Review: Evaluation of the CAP and its Continued Usage

A Special Meeting of the owners was formally held on July 7, 2014 at the Irving Main Library to review the CAP adopted in 2013. The board requested the meeting to solicit owner input on whether the CAP should be put to a community vote. The consensus at the meeting was that the policy was fair, financially responsible, and should stand as is.

Steve Hillier had challenged the fairness of a cap and the board of director's right to establish it. The board countered that a cap had been informally in place since 1988 but was not applied equally from cycle to cycle and home to home, and that the purpose of the policy was to make the cap public and apply it evenly to all owners. It was noted that Mr. Hillier's house was to be painted in 2014 and that the cap was not a concern to him in 2011-12 when he was on the board and others were paying. Mr. Hillier was against any increase in dues to cover the additional expense of lifting the cap, which would have create a deficit budget.

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Paint Schedule

Painting and siding repairs and any warranty work shall be conducted annually to a portion of the Properties, unless prohibited by budget shortfall or other reason. The specific trim and siding repairs to be performed on each Living Unit shall be determined by the Board of Directors.

The paint schedule is specified in Article X, section 2 of the Covenants and Restrictions where it states: The properties shall be painted in a consistent and orderly rotation. The rotation, starting in 2009 was 1901-1919 Wilshire (odd side of street), followed by 1601-1623 Brentwood (odd side of street), followed by 1900-1922 Wilshire (even side of street), followed by 1500-1526 Brentwood, then 1600-1620 Brentwood (even side of street), then 101-121 Brentwood Ct.,2001-2021 Wilshire (odd side of street), and then 100-122 Brentwood Ct. Thereafter painting shall be scheduled in this same rotation order.

Year # Painted Contractor		Addresses
1987 31 Homes	Group 6	101, 103, 105, 107, 109, 111 ,113, 115,117, 119, 121, 123
	Group 4	1500, 1501,1502, 1504,1506, 1508, 1510, 1512, 1514, 1516, 1518, 1520, 1522, 1524, 1526
		1900, 1902, 1904, 1906
1988		None
1989 15 Homes	Group 7	100, 102, 104, 106, 108, 110, 112, 114, 116, 118, 120, 122
		1522, 1524, 1526
1990 15 Homes	Group 5	1600, 1602, 1604, 1606, 1608, 1610, 1612, 1614 ,1616, 1618, 1620
		1601, 1603, 1605, 1607
1991 27 Homes	Group 2	1609,1611, 1613, 1615, 1617, 1619, 1621, 1623
	Group 3	1908, 1910, 1912, 1914, 1916, 1918, 1920, 1922
	Group 8	2001, 2003, 2005, 2007, 2009, 2011, 2013, 2015, 2017, 2019, 2021
1992 10 Homes	Group 1	1901, 1903, 1905, 1907, 1909, 1911, 1913, 1915, 1917, 1919
1993 16 Homes	Group 4	1500, 1501,1502, 1504,1506, 1508, 1510, 1512, 1514, 1516, 1518, 1520
		1900, 1902, 1904, 1906
1994 20 Homes	Group 6	101, 103, 105, 107, 109, 111 ,113, 115,117, 119, 121, 123
	Group 5	1606, 1608, 1610, 1612, 1614 ,1616, 1618, 1620
1995 12 Homes	Group 7	100, 102, 104, 106, 108, 110, 112, 114, 116, 118, 120, 122
1996		None
1997		None
1998		None
1999 24 Homes	Group 6	101, 103, 105, 107, 109, 111 ,113, 115,117, 119, 121, 123
2000 8 Homes Marshall	Group 3	1900 ,1902, 1904, 1906, 1908, 1910, 1912, 1914, 1916, 1918, 1920, 1922
	Group 5	1600, 1602, 1604, 1606, 1608, 1610, 1612 1919
2001 12 Homes Marshall	Group 7	100, 102, 104, 106, 108, 110, 112, 114, 116, 118, 120, 122
2002 12 Homes Charter	Group 2	1601,1603,1605,1607,1609,1611,1613, 1615,1617,1619,1621,1623
2003 12 Homes MYW	Group 3	1900 ,1902, 1904, 1906, 1908, 1910, 1912, 1914, 1916, 1918, 1920, 1922
2004 38 Homes MYW	Group 6	101, 103, 105, 107, 109, 111 ,113, 115,117, 119, 121, 123
	Group 4	1500, 1501,1502, 1504,1506, 1508, 1510, 1512, 1514, 1516, 1518, 1520, 1522, 1524, 1526
	Group 5	1600, 1602, 1604, 1606, 1608, 1610, 1612, 1614 ,1616, 1618, 1620
2005 MYW		Trim painted on all homes (change of color)
2006		None
2007		None
2008 23 Homes MYW	Group 7	100, 102, 104, 106, 108, 110, 112, 114, 116, 118, 120, 122
	Group 8	2001, 2003, 2005, 2007, 2009, 2011, 2013, 2015, 2017, 2019, 2021
2009 10 Homes Rutherford	Group 1 Color Change	1901, 1903, 1905, 1907, 1909, 1911, 1913, 1915, 1917, 1919
2010 12 Homes Rutherford	Group 2 Color Change	1601, 1603, 1605, 1607, 1609, 1611, 1613, 1615, 1617, 1619, 1621, 1623, [1500, 1502 painted by insurer/fire] 2023 (garage)
2011 12 Homes Rutherford	Group 3 Color Change	1900 ,1902, 1904, 1906, 1908, 1910, 1912, 1914, 1916, 1918, 1920, 1922
2012 12 Homes Elite	Group 4 Color Change	1501, 1504, 1508, 1510, 1512, 1514, 1516, 1518, 1520, 1522, 1524, 1526, [1500, 1502 painted in 2010 by insurer, 1506 not painted/account delinquent]
2013 11 + 1 Homes Elite	Group 5 Color Change	1600, 1602, 1604, 1606, 1608, 1610, 1612, 1614 ,1616, 1618, 1620 [1506 make-up]
2014 12 Homes Rutherford	Group 6 Color Change	101, 103, 105, 107, 109, 111 ,113, 115,117, 119, 121, 123
2015 12 Homes Rutherford	Group 8 Color Change	100, 102, 104, 106, 108, 110, 112, 114, 116, 118, 120, 122
2016 12 Homes Smith	Group 7 Color Change	2001, 2003, 2005, 2007, 2009, 2011, 2013, 2015, 2017, 2019, 2021
2017 10 Homes Elite	Group 1	1901, 1903, 1905, 1907, 1909, 1911, 1913, 1915, 1917, 1919
2018 12 Homes Elite	Group 2	1601, 1603, 1605, 1607, 1611, 1613, 1615, 1617, 1619, 1621, 1623, [1609 not painted/account delinquent] 2023 (garage)
2019 12 Homes Elite	Group 3	1900 ,1902, 1904, 1906, 1908, 1910, 1912, 1914, 1916, 1918, 1920, 1922
2020 15 Homes Elite	Group 4	1500, 1501,1502, 1504, 1506, 1508, 1510, 1512, 1514, 1516, 1518, 1520, 1522, 1524, 1526
2021 0 Homes	Group 5	Rescheduled for 2022 due to the CoViD and Snowmageddon related shortage of building materials. Paint funds collected in 2021 have been escrowed in a dedicated paint reserve money market account for this work in 2022.
2022 23 Homes ---	Group 5	1600, 1602, 1604, 1606, 1608, 1610, 1612, 1614 ,1616, 1618, 1620
	Group 6	101, 103, 105, 107, 109, 111 ,113, 115, 117, 119, 121, 123
2023 11 Homes	Group 7	2001, 2003, 2005, 2007, 2009, 2011, 2013, 2015, 2017, 2019, 2021
2024 12 Homes	Group 8	100, 102, 104, 106, 108, 110, 112, 114, 116, 118, 120, 122
2025 10 Homes	Group 1	1901, 1903, 1905, 1907, 1909, 1911, 1913, 1915, 1917, 1919
2026 12 Homes	Group 2	1601, 1603, 1605, 1607, 1609, 1611, 1613, 1615, 1617, 1619, 1621, 1623 2023 (garage)
2027 12 Homes	Group 3	1900 ,1902, 1904, 1906, 1908, 1910, 1912, 1914, 1916, 1918, 1920, 1922
2028 15 Homes	Group 4	1500, 1501,1502, 1504, 1506, 1508, 1510, 1512, 1514, 1516, 1518, 1520, 1522, 1524, 1526
2029 11 Homes	Group 5	1600, 1602, 1604, 1606, 1608, 1610, 1612, 1614 ,1616, 1618, 1620
2030 12 Homes	Group 6	101, 103, 105, 107, 109, 111 ,113, 115,117, 119, 121, 123
2031 11 Homes	Group 7	2001, 2003, 2005, 2007, 2009, 2011, 2013, 2015, 2017, 2019, 2021
2032 12 Homes	Group 8	100, 102, 104, 106, 108, 110, 112, 114, 116, 118, 120, 122
2033 10 Homes	Group 1	1901, 1903, 1905, 1907, 1909, 1911, 1913, 1915, 1917, 1919
2034 12 Homes	Group 2	1601, 1603, 1605, 1607, 1609, 1611, 1613, 1615, 1617, 1619, 1621, 1623 2023 (garage)