Beverly Oaks Homeowners Association
First Voting Period 2015
to be completed on May 25, 2015

You will receive a confirming copy of your choices by e-mail.
If you do not receive the confirmation within 5 minutes, please re-vote.

Address (Beverly Oaks street number, list one if multiple)
Homes Owned
Re-enter e-mail
Please vote early. Votes must be received by 3:00 PM, Monday May 25, 2015. If you change your mind before the deadline you may vote again - your last vote will be the one that is counted.

Section 1: Amendment to the Covenants and Restrictions

Subordination of the Lien to Mortgages

Overview: This is an initiative of the Board of Directors. This proposed release is required by many mortgage holders before they will lend on real estate. This paragraph was in the prior Covenant and Restrictions document and was accidently left out of the final draft of the 2013 amended covenants and restrictions.

Proposed: The lien of the assessments provided for herein shall be subordinate to the lien of any mortgage or mortgages now or hereinafter placed upon the properties subject to assessment; provided, however, that such subordination shall apply only to the assessments which have become due and payable prior to a sale or transfer of such property pursuant to a decree of foreclosure, or any other proceeding in lieu of foreclosure.  Such sale or transfer shall not relieve such property from liability for any assessments thereafter becoming due, nor from the lien of any such subsequent assessments. 

Board Recommendation: The Board of Directors recommends approving this amendment. This is the exact language from the 1982 document.

Impact: No financial impact to the Association. Increases owners ability to borrow money on their home including first mortgages and home equity loans.

Note: 67% of the owners must approve this initiative for this transaction to be completed. Please vote.

I approve of the proposed amendment
I do not approve of the proposed amendment.

Establishing Violation Fines

Overview: This is an initiative of the owners arising from the 2015 annual meeting over frustrations that a few owners have consistently violated the architectural standards or community rules. This proposed amendment is to adopt the language of the 2012 proposal for violation fines that received 59% of the vote in 2012 (short of the 67% needed to pass).

Proposed: This amendment provides a limited ability for the board to levy fines for architectural or rule violations after (1) a certified warning letter has been sent and (2) a thirty day period to correct the violation has expired (3) and any requested and approved extensions have expired, (4) after any board appeals has been exhausted, and (5) after any third party appeals have been exhausted.

The monthly architectural fine shall not exceed 16.6% of the cost of the repair per month and be levied until the repair is made but for no more than 24 months. For example, the fine for not fixing an inoperable or downed lamp post would be $34.86 per month until fixed starting 30 days after receipt of a certified letter from the association and the expiration of any reasonable requested extension and after any appeals have been resolved.

Board Recommendation: The Board of Directors has not met since this owner initiative was proposed at the annual meeting. The 2012 Board supported this initiative in 2012.

Impact: Minor positive financial impact to the Association as miscellaneous income.

Note: 67% of the owners must approve this initiative for this transaction to be completed. Please vote.

I approve the proposed amendment
I do not approve of the proposed amendment.

Section 2: Capital Repair Approvals

Capital Repairs: The are two capital repair projects scheduled this year and two proposed additions. The scheduled items are included in the capital repair plan approved by the owners 2011. These repairs will have no impact on the 2015 monthly dues rate.

Project A: Community Trees

Overview: Many of the best looking trees on the property were planted in the 1988 community tree program when 23 trees were purchased and planted by the Association. The trees were placed in Architecturally favorable locations to enhance the overall drive through appearance of the community. One example is above. Another example are the trees that block the views of the dealerships.

Proposed: It is proposed that the Association purchase three (3) specimen trees ($1,200). One to be planted to block the backside of Brentwood Court homes when driving into the community, two to be placed between 1518-1615 Brentwood to canopy the street (there are few significant trees on that street)

Impact: There is no impact on monthly dues rate.

I approve the proposed release of funds from the reserve
I do not approve

Project B: Replace Dying Tree in Wilshire Court

Overview: This is a proposal to replace the dying tree in the Wilshire Court center garden. .

Proposed: It is proposed that the Association replace the two dying trees in this highly visible marquis location. The replacement will be one tree similar to the tree in the Brentwood Court ($1,200).

Impact: : There is no impact on monthly dues rate.

I approve the proposed release of funds from the reserve
I do not approve

Project C: Repair of the Mailboxes

Overview: There is one rotted mailbox pedestal that need to be replaced. Repairs to the mailboxes are in the capital plan approved by the owners.

Plan: It is planned that the Association replace one rotted pedestal and paint and clean the mailboxes. .

Impact: The Post Office will not deliver to a broken distal. This expense will be drawn from the capital reserves - there is no impact on monthly dues rate.

Approved in 2014 | Scheduled for 2015
Capital repair expenditure estimated at $850

Project D: Miscellaneous Repairs to Railings, Marble, and Letters at the Entry

Overview: There are three repairs needed at the entry. Repairs to the entry are in the capital plan approved by the owners.


1. Repair of a rotted section of iron railing. This repair will and prevent the railing from falling and stop further damage (click on photo to enlarge).

2. Reattach the marble tiles that have come loose. The marble tiles have separated from the wall. This repair will stop the tiles from falling and prevent further separation.

3. Correct the mismatching colors in the name plate. This will be done by moving two letters from one sign to the other and purchasing 3 new letters.

Impact: Doing the work in 2014 will prevent further rusting and separation of the tiles and more costly repair at a future time. This expense will be drawn from the capital reserves - there is no impact on monthly dues rate.

Approved in 2014 | Scheduled for 2015
Capital expenditure estimated at $750

Section 3: 2015 Budget / Dues Rate and Special Projects

The assessment amount needed to cover basic expenses for management accounting, audits, taxes, insurance, and the routine annual maintenance obligations guaranteed to every home owner by the Covenant and Restriction Declaration, plus payments into the Reserves is $83.00 per month ($249 per quarter). The increases over 2014 are primarily increased paint and maintenance expenses related to the larger paintable surface on Brentwood Court homes and the extent of repairs needed and an increased landscaping expenses.


The 2014 actual spending is available here. The Association came in under the expense budget (there were no spending overruns) .

The following additional projects (see below, if approved, will be additive to the 2015 rate stated above.

Discretionary Expense Option 1: Pet Waste Station

Overview: This board sponsored initiative is to add two dog waste containers on the property.

Proposed: It is proposed to 2 station at near the mailbox locations. The stations will be serviced by the landscapers.

Board Recommendation: The Board of Directors has no position on this initiative

Background: This is to help pet owners be more responsible. The dissenting opinion was that people who don't own dogs shouldn't need to pay this. A pet tax was discussed and determined to violate the covenants and restrictions.

Impact: A 2015 installation will add $0.80 to the month dues rate. The annual reoccurring expense for bags and emptying is expected to be $0.01 per month per home.

I approve of this expense (add $0.80 per month to assessments)
I do not approve of this expense.

Section 4: Select three owners to serve as directors
Three director positions are available to replace expired terms of Robert Bauer, Vivian Scott, and Randy Ranew . Chad Johnson (President), David Schneider will complete the second year of their 2014-2015 term.
Order of candidates: Incumbents listed first, others as listed in the order submitted.
Term: 2015 - 2016.
Incumbent: Vivian
I elect
Pick 3 directors
Director 2013-2014
I really love my home and this community. My goal is to represent two interests, improving property values and making this a warmer, friendlier community where mutual respect is paramount . I have served on board here and as president of my homeowners association in Houston for a few years. It is hard work for no pay, but because it must be done I am willing. ~ Vivian Scott
Incumbent: Robert
I elect
Pick 3 directors
President 2009-2012, Treasurer 2013-2014, Director 1988-1991
Catching up the maintenance was a challenge these last 6 years. We've risen to it as a community. Beverly Oaks looks better, property values have increased, and the Association is healthier. As Past President/Past Treasurer, I would like to serve in a support role behind the new leadership (not as an officer) and to work on the complex exit renovation, and landscaping. ~Robert Bauer
Incumbent: Randy
I elect
Pick 3 directors
Vice President 2009-2014
I'm looking forward to supporting the new leadership, continuing on the pathway that has been laid out and encouraging more owner participation in community affairs.

As owner participation increases, so will the value of the properties and the quality of our community life. ~Randy Ranew

Section 5: Safety Renovations Funded by TxDOT

Overview: The Association successfully petitioned the State of Texas for $25,000 to make safety changes to the exit onto Highway183.

Approved: The plan is to relocate the traffic spikes to the required 30 foot setback, to lower the screening wall to see oncoming traffic, to relocate the electrical services, and add high visibility signage/lights to manage community traffic.

Schedule: The work will be done in 2015, before road construction which has both tax and cost advantages.

Impact: Funded by TxDOT. No impact on monthly dues rate or the capital reserve. This is a self funded project.

Approved in 2014 | Scheduled for 2015
Capital expenditure not to exceeded $25,000

Section 6: Approval of Intent

It is proposed that the community replace the exterior siding on all homes with fiber cement siding (e.g., Hardiplank) starting with the 2017 paint cycle.

The program will raise dues between $24 -$47 per home per month (depending on the amount of siding in your home). There are seven home elevations with the Brentwood/Wilshire Court homes being the largest and the one bedroom four-plex homes being the smallest.

It will take eight years to cycle in all the front of the homes (2016-2023) and eight more to do the backs.

To accomplish this the owners would need to vote in a bylaws amendment in 2016 that approves changing to fiber cement siding on all homes. This would require a 67% approval.

Then in 2017, there would need to be a vote to raise the dues for 16 years. This requires a plurality vote.

The purpose of this survey is to determine if there is enough serious interest to proceed. If there is significant community interest, the Board of Dircetors will host a special community meeting to discuss the details and the pros and cons of making this transition and will ask for volunteers to steer and help oversee the effort.
I would vote for the amendment today based on what I know

I would vote for the dues increase based on what I know

Will you likely attend the community block parties

Special thanks to Anna Lankford and the 9 other homeowners who sponsored and won a grant from the City of Irving. Beverly Oaks Association and the City of Irving are now partnering to host two block parties in 2015 - one being a BBQ and the other being a Crime watch event. The City of Irving is reimbursing the majority of the expense provided the owners supply 37 hours of labor for the event.

Volunteers are needed to create this event.
Will Attend
July 18
October 6
Both dates

Will Volunteer

Are you available to work on a community project this year

We really need owners willing to volunteer for management projects like landscaping, exterior painting, block parties, and street repairs planning. This is an excellent opportunity to see if you are interested in running for a future board seat - or just be a community helper.
Will Volunteer

How valuable is the volunteer lamp post replacement program

Two year ago year the Association volunteers brokered 10 lamp post installations at $180.00 with all the savings passed on to the owners. This improved the participating homes and the community look for all. We still have a dozen or more short or broken polls. Will you replace your poll if we offer this program in 2015.

Not sure
Not needed
Share any community suggestions here.

Updated 05/10/15


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